When there is a match, the FPLS provides the new hire, quarterly wage, or unemployment information concerning the custodial or noncustodial parent to the appropriate states. In addition, states can make a locate request to the FPLS, which includes an NDNH search. The FPLS compares the data daily in the NDNH against child support cases and order data in the FCR. The FCR contains information about persons in all child support cases being handled by state child support agencies, and in all support orders issued or modified after October 1, 1998. The NDNH interacts with the Federal Case Registry (FCR), another key component of the FPLS. How does the NDNH help states establish and collect child support obligations? ![]() The data residing in the NDNH includes: records from the State Directory of New Hires, quarterly wage and unemployment insurance data from the state workforce agencies (SWAs), and new hire and quarterly wage data from federal agencies. The NDNH is a national repository of employment, unemployment insurance, and quarterly wage information. What is the National Directory of New Hires (NDNH)? The NDNH is a major component of the Federal Parent Locator Service (FPLS). To address the large number of cases where the parent who owes child support is employed in another state, PRWORA called for the establishment of the National Directory of New Hires (NDNH). ![]() However, one-third of all child support cases involve parents living in different states. With implementation of the SDNH, the child support agency can quickly locate noncustodial parents employed within the State. States match new hire reports against their child support records to locate parents, establish orders, or modify/enforce existing orders. Under new hire reporting, employers must report information about newly hired employees to a State Directory of New Hires (SDNH). One key provision of PRWORA is that all states must have a program to collect information about newly hired employees. Automate the process by outsourcing your New Hire Reporting to a third party vendor who can review and analyze your payroll file to capture and fulfill the reporting.The Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) also known as Welfare Reform was signed into law on August 22, 1996.Create templates and processes to dispatch your New Hire Reports to the state at the same time you dispatch IRS forms and other state and federal forms.Keep reorganizations and relocations in mind, and coach your teams on when it is considered a rehire that needs to be reported. ![]() So what can employers do to minimize the reporting paperwork and remain compliant with the Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA)? Make New Hire reporting part of the HR onboarding checklist. For example, if an employer in Indiana completed a re-organization in November, moving 100 employees from one division to another with a new FEIN, the employer would likely need to report the 100 employees to the National Directory of New Hires. Between the time pressure to respond and the collection of the data for individual state reporting, delivering new hire information can be a resource drain on your onboarding team.įor big companies, with multiple locations, year-end promotions and reorganizations often can require New Hire Reporting. The deadline is a federal mandate that drives data into the National Directory of New Hires which was designed to help better detect unemployment fraud and more effectively enforce interstate child support cases. Employers have 20 days to report newly hired and rehired employees to the state in which they work. That’s a lot of reporting, and there are fines involved for not properly doing so. During peak seasonal hiring, national retailers may hire as many as 250-300 new employees each day. Seasonal closures can create unemployment claim challenges, while the New Hire Reporting requirement gets onerous for employers with rapid ramp ups to their employee base. Some industries prepare for year end, seasonal closures, while retail and restaurant hiring peaks at its highest point of the calendar year. As we head into the holidays, we also head into an interesting employment season.
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